Accounting Assistant - Commercial Real Estate

Winter Park, FL

COMMERCIAL REAL ESTATE ACCOUNTING ASSISTANT

Looking for a strong candidate to fill a position in our commercial property management & real estate division. The ideal candidate will handle all aspects of Accounts Payable, Accounts Receivable and understanding of Job Costing for multiple commercial properties throughout the Central Florida area. Duties will also include a variety of administrative tasks (sort mail, handle incoming calls, assemble financial books, etc.), the ability to multi-task in a high-volume environment and meet all applicable deadlines. Sage 300 Construction and Real Estate software or equivalent is a must for this position.

HIGHLIGHTS:

  • Must have a Minimum of 3 to 5 years commercial property management & real estate accounting experience 
  • Experience with Accounts Payable, Accounts Receivable and collections with an understanding of Job Costing and General Ledger 
  • Proficient with Sage 300 Construction and Real Estate software or equivalent 
  • Proficient with MS Office Suite 
  • Experience with Rent Rolls and Lease Summaries 
  • Professional demeanor and ability to effectively communicate with a variety of clients and tenants 
  • Strong communication skills 
  • Ability to work independently and in a team environment

ACCOUNTS PAYABLE DUTIES:

  • Set up and maintain vendor information in the system
  • Maintain vendor W9 forms, insurance certificates, change termite bonds & warranty books to vendor agreements.
  • Code and input vendor invoices into the system
  • Process and print checks for vendor invoices
  • Process and print checks for monthly reimbursements initiated by senior staff
  • Process mortgage and loan payments
  • Process ACH auto rent payments to respective entities as initiated by senior staff
  • Monitor cash balances      

ACCOUNTS RECEIVABLE DUTIES:

  • Post rent rolls monthly
  • Receive tenant lease payments
  • Prepare bank deposits daily
  • Code and record payments to cash receipt ledgers
  • Apply & post payments, credits and abatements to tenant account ledgers
  • Print and review A/R ageing report weekly with senior staff
  • Coordinate with senior staff to Issue past due and open item statements to tenants
  • Work with senior staff to collect past due lease payments
  • Post annual lease reconciliations provided by senior staff